How to Create and Apply an Email Signature in New Outlook

Follow the steps below to set up your email signature in the new version of Microsoft Outlook.

1. Open New Outlook

Make sure you are using the New Outlook interface (the toggle in the upper-right corner should be set to New Outlook). 

2. Open Settings

Select File in the top left corner of the window or the gear icon on the top right corner to open the settings page 

3. Navigate to Email Signature

 Select Accounts, and then click on Signatures

4. Create Your Required Email Signature

In the Email signature section: 

• Click + New Signature (or edit your existing one)
• Follow the required company signature template 

Important: All fields marked in RED (Name, Title, Extension, Email) must be personalized before saving. When starting a new line you must use SHIFT + ENTER or else the template will be spaced out. 

E-MAIL SIGNATURE TEMPLATE

Name

Title or Department

Flavor Materials International

10 Engelhard Ave, Avenel NJ 07001

(732) 499-9700 x3digit phone extension

Email

www.flavormaterials.com

5. Assign Your Default Signature

Under Select default signatures, choose your new signature for: 

• For New Messages
• For Replies/Forwards

Make sure your signature is selected in both dropdown menus. 

6. Save Your Settings

Click Save at the bottom right hand side of the page. 

Your required signature will automatically apply to all new messages and replies.